SUO-MOTO DISCLOSER UNDER SECTION 4(2) OF RTI ACT 2005

Tenders

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Transfer Orders

Suo-Moto Discloser Under Section 4(2) of RTI Act 2005

Sl. No Name of incumbent Designation Transfer from Transfer to Remarks
1 Shri Nanda Dulal Das Technician ‘A’ BITM, Kolkata .e.f. 31.05.2016 SSC, Patna joined on 13.05.2016 Transfer with same capacity
2 Shri J. K. Mitra Technician ‘C’ SSC, Patna w.e.f. 31.05.2016 BITM, Kolkata joined on 13.05.2016 Transfer with same capacity
3 Shri Arup Chakraborty Section Officer (G) NCSM, Kolkata BITM, Kolkata joined on 16.05.2016 Transfer with same capacity
4 Shri S. D. Sharma Section Officer (F&A) BITM, Kolkata w.e.f. 15.07.2016 NSC Delhi Transfer with same capacity
5 Shri Mahadeb Das Section Officer (F&A) NCSM, Kolkata BITM, Kolkata joined on 15.07.2016 Transfer on promotion

RTI applications received and their responses

RTI applications received and its responses ( Year 2014-15)

Sl. No. Application received on Query/Information sought for Reply
1 01.04.2014 Information sought by Shri Sudhirkumar C Sudhan, Advocate, Supreme Court, New Delhi about the discip linary proceedings initiated and penalty imposed on the officials of the organization. In PDF.
2 10.04.2014 Queries made by Shri Dhanaraj S, Malppuram, Kerala about the amount of money spent for advertisement through TV channels and press and details of the same. In PDF.
3 19.05.2014 Queries made by Shri Pradipt Comar Pal, Bhubaneswar, Odisha seeking information about the subordinate organizations, departments etc. under Ministry of Culture, Govt. of India. In PDF.
4 05.06.2014 Queries made by Dr. Jayanta Sthanapati, Santoshpur, Kolkata seeking information about the names and contact details of the Members of various Committees of BITM and its Units. In PDF.
5 21.06.2014 Queries made by Shri Ravinder Kumar, New Delhi seeking information about the no. of students who participated at various levels in Science Seminar-2005 In PDF.
6 23.06.2014 Queries made by Shri Pradip Kumar Basu, Kolkata about the name of the employees who were granted financial upgradation under ACP scheme in BITM and its Units. In PDF.
7 21.07.2014 Queries made by Shri Neeraj Kumar, New Delhi regarding the Education Assistants working in Ministry of Culture and its subordinate offices and autonomous bodies. In PDF.
8 12.09.2014 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding the details of Plan and Non-Plan expenditure and revenue generated during the financial years from 2008-09 to 2013-14 In PDF.
9 18.09.2014 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding details of Planetarium Instruments In PDF.
10 22.10.2014 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding Mobile Science Exhibition (MSE) units developed by BITM and list of exhibits of MSE. In PDF.

RTI applications received and its responses(Year 2015-16)

Sl. No. Application received on Query/Information sought for Reply
1 20.06.2015 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding capital expenditure and other details of Digha Science Centre, Digha. In PDF
2 11.09.2015 Queries made by Shri Gopal Soni & Shri M. K. Rastogi, New Delhi regarding the employees of NCSM who were put under suspension w.e.f. 01.01.2000. In PDF
3 16.09.2015 Query made by Shri Santosh Kr. Balmiki, Faridabad, UP regarding his pension. In PDF
4 07.11.2015 Queries made by Shri Shyamal Yadav, Noida regarding list of private persons who acted as member/ chairman of different panels /committees since May 2015. In PDF
5 05.11.2015 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding his pension details from April 2012 to Oct 2015 including Income Tax deductions. In PDF
6 05.12.2015 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding details of the officials of NCSM In PDF
7 05.12.2015 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding BITM’s Golden Jubilee MSE unit. In PDF
8 07.12.2015 Queries made by Dr. Jayanta Sthanapati, Kolkata regarding North Bengal Science Centre, Siliguri and details of Mobile Science Exhibition held in North East Regions. In PDF

RTI applications received and its responses(Year 2016-17)

Sl. No. Application received on Query/Information sought for Reply
1 15.04.2016 Shri Anil Mishra, Noida seeking information on the art-work/artifacts stolen or lost in Museums under Govt. of India from 2005 to 2015. In PDF
2 18.04.2016 Queries made by Shri Azad Singh, UP regarding daily wages under direct pay roll from Jan 1990 to Jan 2016. In PDF
3 18.04.2016 Queries made by Shri P. Raja, Salem regarding number of examination dates vis-à-vis vacancies announced in respect of Persons with Disabilities. In PDF
4 03.05.2016 Queries made by Shri A. Manik Prabhu Goud, Hyderabad regarding Daily Wagers/ Casual Workers engaged in museum’s since 1994 to 26.02.2016. In PDF
5 19.05.2016 Queries made by Shri Pradipta Pal, Bhubaneswar regarding vacancy position etc. In PDF
6 27.06.2016 Queries made by Shri Jagarnath Dwevedi, New Delhi regarding details of staff under administrative, accounts, establishment and technical. In PDF
7 11.07.2016 Queries made by Shri Ram Karan Pal, Delhi regarding Library Assistant Post. In PDF

CAG Paras, Replies and Action Taken Reports

Budget

Foreign and Domestic Tours of the Rank of Joint Secretory

Forms which are Normally Accessed by Citizens

Preliminary Audit

A FRAMEWORK FOR TRANSPARENCY AUDIT

The RTI Act under section 4 provides a comprehensive framework for promoting openness in the functioning of the public authorities.
While Section 4(1) (a) provides a general guideline for record management, so that the information could be easily stored and retained, the sub-sections b, c and d of Section 4 relate to the organizational objects and functions. Sub-sections (b), (c) and (d) of Section 4 of the RTI Act and other related information can be grouped under six categories; namely, 1-organsiation and function, 2- Budget and programmes, 3- Publicity and public interface, 4-E. governance, 5-Information as prescribed and 6. Information disclosed on own initiative.

1. Organisation and Function

Sl. No. Item Details of disclosure Remarks
1.1 Particulars of its organisation, functions and duties [Section 4(1)(b)(i)] (i) Birla Industrial & Technological Museum (BITM) 19A, Gurusaday Road, Kolkata – 700 019

(ii) Sk. Emdadul Islam, Director

(iii) Popularize science among the students and general public.

(iv) Birla Industrial & Technological Museum is a constituent unit of National Council of Science Museums (NCSM), which is an autonomous organization under Ministry of Culture, Govt. of India. For details please visit www.ncsm.gov.in – Resources – RTI.

(v) As placed in Annexure A

(vi) The Museum was inaugurated on 2nd May, 1959. HoDs – Late Amalendu Bose, Dr. Saroj Ghose, Shri S. K. Bagchi, Shri Samaresh Goswamy, Dr. Jayanta Sthanapati, Sk. Emdadul Islam Committees – Executive Committee, Building Committee, Planning & Programming Committee, Exhibit Purchase Committee, Local Advisory Committee
Fully met.
1.2 1.2 Power and duties of its officers and employees [Section 4(1) (b)(ii)] For details please visit www.ncsm.gov.in – Resources – RTI. Fully met.
1.3 Procedure followed in decision making process [Section 4(1)(b)(iii)] Birla Industrial and Technological Museum (BITM) being one of the constituent units of National Council of Science Museums (NCSM), follows the procedures enumerated in NCSM Manual of Office Procedure (MOP) for decision-making. In case of administrative matters the Section Officer proposes action with the help of staff (Office Assistants) posted in the section in accordance with the instructions that prescribed the level of final disposal and channel of submission for each category of cases. The Section Officer normally submits the file to Dy. Controller of Administration who with his comments in turn submits the file to Director for his decision. In case of other matters the proposal routed through the sectional head to the appropriate authority for decision. In case of financial involvements the file mostly moves through Finance & Accounts Officer. In accordance with the delegation of power as per the NCSM Bye-Laws file may be required to send to Director General, NCSM. Level of submission depends on the delegation of power as per the NCSM Bye-Laws. Each officer in the channel is accountable with respect to submission of true facts, but the ultimate accountability lies with the highest level authority that approves a proposal or takes decision. Fully met.
1.4 Norms for discharge of functions [Section 4(1)(b)(iv)] BITM follows the norms set out for all Government of India offices by the Department of Personnel & Training/Department of Administrative Reforms and Public Grievances. Fully met.
1.5 Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)] The rules and regulations, instructions manuals etc. are as prescribed and published by the Ministry of Personnel, Pension and Public Grievances including AR Wing like FR/SR and other service/establishment manuals and instructions and financial rules like GFR and Delegation of Financial Power Rules issued by the Department of Expenditure from time to time. Besides these, separate rules and regulations, other Manuals are framed by the NCSM. For details please visit www.ncsm.gov.in – Resources – RTI Fully met.
1.6 Categories of documents held by the authority under its control [Section 4(1)(b) (vi)] Sections of the BITM including its satellite units hold different categories of documents relating to work allocated to them. Fully met.
1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for the public:- Minutes of the Meeting of Executive Committee, Planning and Programming Committee, Building Committee, Local Advisory Committee for the respective satellite units, are not accessible for public. Fully met.
1.8 Directory of officers and employees [Section 4(1) (b) (ix)] As placed in Annexure ‘B’ Fully met.
1.9 Monthly Remuneration received by officers & employees including system of compensation [Section 4(1) (b) (x)] As placed in Annexure ‘C' Fully met.
1.10 Name, designation and other particulars of public information officers [Section 4(1) (b) (xvi)] As placed in Annexure ‘D’ Fully met.
1.11 No. of employees against whom Disciplinary action has been proposed/ taken (Section 4(2) NIL Fully met.
1.12 Programmes to advance understanding of RTI (Section 26) Programmes not yet arranged. Not met.
1.13 Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013] Transfer policy formulated by NCSM Hqrs. -

2. Budget and Programme

Sl.No. Item Details of disclosure Remarks
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)] As placed in Annexure ‘E’ Partially met.
2.2 Foreign and domestic tours (F. No. 1/8/2012- IR dt. 11.9.2012) As placed in Annexure ‘E’ Partially met.
2.3 Manner of execution of subsidy programme [Section 4(i)(b)(xii)] As placed in Annexure ‘E’ Partially met.
2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] As placed in Annexure ‘E’ Partially met.
2.5 Particulars of recipients of concessions, permits of authorizations granted by the public authority [Section 4(1) (b) (xiii)] As placed in Annexure ‘E’ Partially met.
2.6 CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] As placed in Annexure ‘E’ Partially met.

3.Publicity Band Public interface

Sl.No. Item Details of disclosure Remarks
3.1 Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013] Not applicable Not applicable
3.2 Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)] Not applicable Not met
3.3 Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)] Internet (Website), Facebook, printed information, banners on boundary walls of Museum, through newspaper as news item are available Fully met
3.4 Form of accessibility of information manual/ handbook [Section 4(1)(b)] (i) Information manual/handbook are fully available in printed format
(ii) Information manual/handbook are partly available in electronic format.
Fully met

Partially met
3.5 Whether information manual/ handbook available free of cost or not [Section 4(1)(b)] (i) Information leaflets and gallery folders, free of cost, are available
(ii) Not applicable
Fully met

Not met.

4. E.Governance

Sl .No. Item Details of disclosure Remarks
4.1 Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013] Swamy’s Handbook of English version is purchased for discharging day to day work, wherever necessary. Information Manual is available in English version. Partially met.
4.2 When was the information Manual/Handbook last updated? [F No. 1/6/2011-IR dt 15.4.2013] Instruction Manual has been updated by NCSM Hqrs. in June, 2018. Swamy’s Handbook 2018 is followed. Partially met.
4.3 Information available in electronic form [Section 4(1)(b)(xiv)] The information available in electronic form is available on the website of BITM (www.bitm.gov.in) Fully met.
4.4 Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)] Available in the BITM website (www.bitm.gov.in). Fully met.
4.5 Such other information as may be prescribed under section 4(i) (b)(xvii) Details of applications received under RTI and information provided are available in the BITM website. List of programmes available in the BITM website. Partially met
4.6 Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] Available in BITM website. Fully met.
4.7 Replies to questions asked in the parliament [Section 4(1)(d)(2)] Parliament questions are answered by NCSM Hqrs. Fully met.

5. Information as may be prescribed

Sl. No. Item Details of disclosure Remarks
5.1 Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013] (i) (a) Shri Subhashis Das – Current FAA
Curator, Birla Industrial & Technological Museum
19A, Gurusaday Road, Kolkata – 700 019

Shri Subhashis Paul – Current CPIO
Dy. Controller of Administration
Birla Industrial & Technological Museum
19A, Gurusaday Road, Kolkata – 700 019

(b) Shri C. K. Das, Secretary NCSM – Earlier FAA

Shri Swapan Datta, Former Controller of Administration,
Birla Industrial & Technological Museum, Kolkata– Earlier CPIO
Fully met.
(ii) N.A. Fully met.
(iii) N.A. Fully met.
(iv) Nil Fully met.
(v) Nil Fully met.

6. Information Disclosed on own Initiative

Sl.No. Item Details of disclosure Remarks
6.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information Nil Fully met.
6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India) Nil Fully met.
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